Terms & Conditions

Effective Date: June 1st 2026
Last Updated: April 2026

These Terms & Conditions reflect the current structure of Brian Brennan Coaching services and come into effect from the above date.

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GENERAL APPLICABILITY

All of the membership rules contained herein apply equally to members, guests, and website visitors alike.

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THE GYM

All references to “Brian Brennan Coaching”, “the Gym”, or “the Service” refer to Brian Brennan trading as Brian Brennan Coaching, including its staff, sub-contractors, agents, and representatives. Facilities include the fitness studio and changing areas where applicable.
Members are bound, as a condition of membership, to comply with these rules to ensure the facilities are used safely and respectfully.

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MEMBERSHIP

All memberships are non-transferable and non-refundable.
Members must be over 18 to use the facilities and services.
Brian Brennan Coaching is a private members club. Management reserves the right to refuse or terminate membership at any time, including based on Garda vetting where applicable.
Memberships renew monthly unless cancelled. All members agree to these terms by joining.

The service may include planned or occasional closures throughout the year. These are incorporated into the overall coaching model and pricing structure.

Class bookings must be made via the Brian Brennan Coaching Fitness App.
Only members in good standing (active and fully paid up) will be allowed to book and attend classes.
Members agree to follow all gym rules, which may be updated with reasonable notice.
Members are encouraged to hold personal insurance for injuries or accidents.
Accidents or concerns should be reported confidentially to info@brianbrennan.ie.
Breaches of conduct, including illegal acts or theft, may result in permanent expulsion from the gym.

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RESPECTFUL CONDUCT

We are proud to foster a welcoming, inclusive, and respectful environment for all our members and staff. As part of that commitment, any form of abuse or inappropriate behaviour toward staff or other members will not be tolerated.

This includes, but is not limited to:

• Verbal abuse, such as shouting, swearing, or disrespectful tone
• Threatening or intimidating behaviour
• Harassment, including unwelcome, inappropriate comments or messages (in person or online)
• Passive-aggressive or undermining remarks, particularly in group settings
• Refusal to follow reasonable instructions or gym protocols

We understand that life is stressful and everyone has bad days, but we draw a firm line when it comes to how our team is treated. We reserve the right to suspend or terminate memberships or deny access to the facility if a member engages in such behaviour.

Any concerns should be raised with management to info@brianbrennan.ie in the strictest confidence. Let’s continue to build a positive, respectful space where everyone feels safe and supported.

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BANK CARD PAYMENTS

Membership fees are billed monthly in advance and recur on the 1st of each month.
Payment is collected via your designated debit/credit card.
This is a rolling monthly contract until cancelled by the member.

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Service TERMS

This is a monthly coaching service designed to support consistent progress over time, including both coaching sessions and classes. Membership provides access to a structured weekly schedule based on your selected plan and to the service as a whole, rather than a guaranteed number of attended sessions.

All coaching sessions and classes must be booked in advance. By scheduling a session or class, you agree to the allocated time and your selected weekly frequency. Booking is the responsibility of the client and all bookings are subject to availability. Access to sessions and classes is not guaranteed and operates on a first-come, first-served basis.

Sessions and classes are intended to be attended consistently each week and are not cumulative across the month. Missed sessions or classes do not carry over into future billing periods. Where sufficient notice is provided, alternative sessions or classes may be offered within the same week or billing period, subject to availability. This is not guaranteed.

Short-term absences, including travel, holidays, or work commitments, are treated as non-attendance.

Membership provides access based on the selected weekly frequency and is not a session bank or cumulative monthly allocation. Once the available access within your selected structure has been used, additional bookings are not included within the membership.

Additional classes may be purchased at a rate of €15 per class, subject to availability.

For classes, a minimum of 6 hours’ notice is required to cancel or reschedule. Late cancellations or non-attendance will be treated as a used session. Any alternative booking remains subject to availability and is not guaranteed.

For coaching sessions, a minimum of 24 hours’ notice is required to cancel or reschedule. Late cancellations or missed sessions are forfeited. Where sufficient notice is provided, an alternative session may be offered within the same week, subject to availability. This is not guaranteed.

Booked sessions and classes are treated as used unless cancelled within the required notice period. It is the client’s responsibility to manage bookings appropriately.

In exceptional circumstances, such as illness or bereavement, alternative arrangements may be considered at management’s discretion. These instances are rare and are not standard practice.

Coaching pricing is based on a 44-week year. Brian Brennan Coaching operates a structured annual calendar which includes planned periods of reduced or paused sessions, such as coach holidays, Christmas periods, and public holidays. These are accounted for within the pricing structure and do not entitle members to refunds, credits, or additional sessions.

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CHANGES TO MEMBERSHIPs

Memberships may be paused for longer absences, subject to approval. A reduced holding rate of 25% of the regular monthly fee will apply for each inactive month to maintain your place within the service. During a freeze period, access to coaching services, programme updates, and ongoing training support will be paused. Freeze requests should be made as soon as reasonably possible and cannot be applied retrospectively.

Membership upgrades or downgrades may be requested at any time in writing. Unless otherwise agreed, changes will take effect from the next billing cycle.

Where an upgrade is requested during a current billing cycle and approved, it may be applied immediately and the additional amount will be charged on a pro-rata basis for the remainder of that billing period.

Downgrades are applied from the next billing cycle only. Refunds or pro-rata credits are not provided for unused sessions, unused time, or mid-cycle reductions in membership level.

Cancellations require 30 days’ written notice to info@brianbrennan.ie. Memberships will continue until cancelled in writing. Where the 30-day notice period extends beyond the next billing date, any charge applied will be limited to the pro-rata amount required to cover the remainder of that notice period. No refunds are provided for unused sessions or unused time outside this notice calculation.

Any decision to allow a change outside of this process is made at management’s discretion and does not create an ongoing right or precedent for future requests.

Cancellation Momentum Call: We value your journey and want to ensure we’ve done everything possible to support you in staying on track. If you wish to cancel, you may be offered the opportunity to attend a short Momentum Call. This is entirely optional and does not affect your right to cancel.

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FAILED PAYMENTS & ACCESS

If a payment fails, the system will retry after 3 days and again after 5 days.
If payment is not received, your account will be downgraded, gym and app access will be revoked.
If payment is not resolved, membership may be cancelled and access to services will be removed. Should you wish to rejoin at a later date, a registration or onboarding fee may apply.

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GUESTS & DROP-INS

Guests may attend with a member by advance notice and purchasing a 1-Day Gym Pass (€25).

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SAFETY & HYGIENE

Members are advised to undergo regular medical check-ups.
A gym Induction session is required upon joining, to assess your fitness level and ensure proper technique and familiarity with services and attendance.
Clean, appropriate clothing and footwear are required.
If you feel unwell or in pain, stop immediately and inform a staff member.
Wipe down all equipment after use; disinfectant and blue roll are provided.
Notify instructors of injuries or issues before group classes begin. We will do our best to provide alternate exercises where possible; however, where appropriate we may recommend you do not attend — your health is our priority.
Members agree to inform relevant staff members of any injuries, illnesses, or changes in health which may impact their participation in services provided.
Members must communicate any limitations, symptoms, or reasons for modifying or declining exercises so that appropriate coaching decisions can be made.

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OPENING HOURS

Opening hours are 6am to 8pm Monday to Thursday and 6am to 7pm Friday. These may vary for holidays, events, or operational needs. Where changes to opening hours occur, a minimum of 7 days notice will be provided.

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REFUNDS

All sales are final and non-refundable, except where required under Irish consumer protection law.

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INDUCTION RESCHEDULING POLICY

Induction sessions constitute a booked service and a reservation of time. By booking and making payment, the client enters into a contract for the provision of services in accordance with these Terms.

A minimum of 24 hours’ notice is required for cancellation or rescheduling. Late cancellations will result in forfeiture of the session with no refund due.

Induction sessions may be rescheduled once, subject to availability, provided the request is made at least 24 hours in advance and within the same calendar month as originally scheduled.

Induction sessions are non-transferable and must be used by the individual named at the time of booking, unless otherwise agreed in advance.

Where an induction session is not completed within the same calendar month as originally scheduled, the session will be forfeited without refund.

Nothing in this clause affects the client’s statutory rights under Irish consumer protection law.

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RIGHT OF WITHDRAWAL (14-DAY COOLING-OFF PERIOD)

In accordance with the European Union (Consumer Information, Cancellation and Other Rights) Regulations 2013, a new member may withdraw from their initial membership contract within 14 days of the contract start date without providing any reason.

The 14-day cooling-off period begins from the date your induction booking and payment are confirmed. By booking your induction, you agree for the service to begin within this 14-day period. You acknowledge that once the induction has been fully delivered, you lose your right to withdraw.

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WEBSITE USE TERMS

When using our website, you agree to comply with Irish law.

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LIABILITY

The website is provided “as-is” with no warranties.
We are not responsible for any direct or indirect loss resulting from use.

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THIRD PARTY CONTENT

We are not liable for third-party content or external links.

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LEGAL ENFORCEMENT

These terms are governed by Irish law.
If any part is deemed unenforceable, the remainder will still apply.

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CONTACT

Email: info@brianbrennan.ie
Phone: 0872688004

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CHANGES TO TERMS

Brian Brennan Coaching reserves the right to update or amend these Terms & Conditions at any time. Where changes materially affect your rights or obligations, such as pricing, cancellation policy, or service availability, we will provide at least 30 days’ notice via email, app notification, or our website.

By continuing to use our services after this notice period, you agree to the updated terms. If you do not agree with the changes, you may cancel your membership in accordance with our cancellation policy.

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ACCEPTANCE OF TERMS

By continuing to use the services of Brian Brennan Coaching on or after June 1st 2026, you acknowledge and agree to be bound by these updated Terms & Conditions.

If you do not agree with these terms, you may cancel your membership in accordance with the cancellation policy outlined above.

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Thank you for being part of the Brian Brennan Coaching community.